Internship: Executive Affairs

General position summary: This intern supports the executive affairs support staff in the office of the president through project management and administrative support, while collaborating with national office staff on internal and external events. The role involves providing onsite event execution and leadership support, managing and communicating data, and conducting research on college sports issues with professionalism, discretion, and attention to detail in a fast-paced, collaborative environment.

Responsibilities

Executive Support

• Support executive projects, presidential engagements and administrative operations.
• Draft daily briefing materials and assist with executive communications.
• Collect, organize and communicate information using Salesforce.

Event Planning and Operations

• Coordinate with NCAA staff to plan and execute internal and external events.
• Provide onsite event support, including schedule management and guest experience.
• Support event logistics, including occasional travel and evening or weekend responsibilities.

Research and Communications

• Conduct research on college athletics topics and summarize findings.
• Communicate with national office staff, NCAA members and external stakeholders through email and phone.
• Prepare documents, correspondence and administrative materials.

Project Coordination

• Collaborate across departments to support strategic initiatives.
• Manage multiple priorities while maintaining accuracy and confidentiality.
• Contribute to additional projects and assignments as needed.

Essential duties:

• Support the executive affairs team with project management, administrative functions, presidential engagements and drafting of daily briefing material.
• Collect, manage and communicate data using Salesforce.
• Collaborate with national office staff to plan and execute internal and external events.
• Provide onsite event support, including schedule management, implementation of event elements, tracking food and beverage services and ensuring a positive guest experience.
• Perform administrative tasks such as printing, copying, and processing and documenting incoming mail and responses. 
• Staff and advance senior leadership for executive meetings and events.
• Conduct outreach to national office staff, membership and the public via email and phone. 
• Maintain a full-time schedule of at least 40 hours per week, including some evenings and weekends.
• Support onsite event implementation through occasional travel and overtime as needed.
• Lift up to 25 pounds with reasonable accommodation.

Desired knowledge, skills and abilities:

• Experience in event and/or project management.
• Strong organizational, analytical, problem-solving and time management skills.
• Proven ability to work both collaboratively and independently with minimal supervision.
• Excellent written, verbal and interpersonal communication skills.
• Ability to conduct targeted research and synthesize information efficiently.
• Preferred proficiency with Microsoft suite, collaborative project and data management tools such as Asana and Salesforce and AI systems like Copilot.
• Knowledge of issues affecting college sports and higher education.
• Experience supporting or working with senior or executive leadership through work study or similar programs.
• High level of professionalism, attention to detail and discretion with confidential information.
• Comfort presenting information to small- and mid-sized audiences. 
• Ability to remain proactive, adaptable and efficient while managing multiple priorities under tight deadlines.

For more information and to apply: https://www.ncaa.org/what-we-do/programs/postgraduate-internships/executive-affairs/