Recreation Intern
City of Janesville Wisconsin
Internship
On-site
Janesville, Wisconsin, United States
$18.71 USD hourly
Paid or Stipend
- Objective & Relationships
CITY OF JANESVILLE DIVERSITY STATEMENT:
The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.
OBJECTIVE:
Under general direction of the Recreation Director and guidance of the Recreation Supervisor and Recreation Programmers, the Recreation Intern is responsible for assisting with program and event coordination, execution and supervision in addition to general Division office assistance. This position is for eligible students in an approved internship program focused on Recreation Administration, Sports Management or related field.
RELATIONSHIPS:
Reports to: Recreation Director
Has regular work contact with Department, Division and Office Heads, City employees, vendors, community groups, other governmental agencies and the general public.
Supervises: None- Essential Duties
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Recreation Programming: Attends staff and other relevant meetings; Plans, coordinates, schedules, implements and supervises recreation programs and events; Shadows and and/or fills in for various seasonal positions as needed; Completes program surveys and evaluations.
Marketing & Promotion: Designs, creates and distributes various publicity materials; creates social posts and responds to public inquiries, Obtains sponsorships/donations; Captures photographs of participants and activities at recreation programs and facilities; Represents Division at promotional events.
Administration: Assists with office coverage, including proper phone protocol, participant registrations, facility bookings, equipment rental program oversight, scholarship program tracking, deposit collection and tracking, record keeping and preparing reports.
Facility Operations & Maintenance: Reviews operational manuals and maintenance procedures; Shadows and assists with maintenance of facilities; Collects beach water samples, Assists with program and facility supervision.
Budgeting & Fiscal Management: Familiarizes self with budgetary procedures; assists with employee payroll and timecard management; purchases supplies and distributes supplies and materials within given budgets.
Personnel Supervision & Management: Assists with hiring and evaluation of employees; Solicits and helps with volunteer recruitment and management; Assists with staff training sessions; Responsible for proper documentation of incidents and injuries; Understands policies and procedures.
Major Project: Plans and executes a major project. This project is determined together with student and supervisor input.
General Duties: Acts as a professional staff member; familiarizes self with city policies and procedures; other related duties as assigned. - Minimum Position Requirements/Qualifications
- MINIMUM EDUCATION & PRIOR EXPERIENCE:
The requirements listed below are necessary to perform the essential duties of the position.
Must be 18 years of age or older.
A minimum of 1 year of Recreation, parks or leisure services experience required.
Must be currently enrolled in an approved college or university internship program related to recreation, parks, leisure services or a closely aligned field.
A valid, state-issued driver’s license at time of hire is required.
OTHER QUALIFICATIONS
The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate’s application does not preclude them from consideration.
1. A current child and Adult CPR, First Aid, and AED certification or willing to obtain.
COMPETENCIES
For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors.
Knowledge:Thorough knowledge of modern office practices, including good filing, and record systems, grammar, proofreading, organization, and checking for accuracy of tasks.
General knowledge of parks and recreation programs preferred.
Skills:Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority.
Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills.
Strong research and analytical skills, including the ability to analyze quantitative and qualitative data, evaluate, and articulate recommendations with a strong focus on the best outcome for the community.
Collaboration skills to effectively work with others to achieve common goals through communication, teamwork and problem-solving.
Critical thinking skills to effectively analyze situations and solve complex or technical problems in a timely manner.
Accurate record-keeping and data-reporting skills to prepare and present standard reports.
Basic level of technical proficiency skills, including computer applications and software such as Microsoft Office and Adobe Acrobat.
Abilities:Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure and tone.
Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages.
Ability to learn and apply new technology in order to utilize recreation-based registration and facility booking software.
Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.
Ability to maintain a valid-state-issued driver’s license.
Behaviors:
1.Establish and maintain effective working relationships with Department, Division and Office Heads, City employees, vendors, suppliers, community groups and the general public.
2. Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
3. Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality.
4. Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently.
5. Embrace and actively promote an inclusive and equitable work environment.
6. Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner.
7. Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties.
8. Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
9. Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals. - Supplemental Information
- EQUIPMENT, INSTRUMENTS, AND MACHINES:
Machinery and equipment, including personal computer, printer, telephones, fax machine, copier, scanner, 10-key calculator, Govern and GIS software, and other standardized or specialized office equipment.
WORKING CONDITIONS AND PHYSICAL FACTORS:
The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job.
Position works general indoor office setting; along with the ability to work outdoors in varying weather conditions.
Working conditions involve occasional exposure to dirt, dust, and moisture.
Perform basic activities, which may include, but not limited to lifting, stooping, semi-reaching, to full-reach overhead, crouching, kneeling, bending, twisting, and turning.
Must be able to sit or stand and move for long periods of time
Ability to lift up to 50 pounds.
See and observe all sections of an assigned area of responsibility, with or without reasonable accommodation.
Ability to drive an 11-passenger van.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Janesville, Wisconsin is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.