Sports Events Coordinator (Intern)

NTREPID SPORTS MANAGEMENT

Sports Events Coordinator (Intern)

Position Overview

Intrepid Sports Management is seeking a motivated, organized, and sales-driven Sports Events Coordinator Intern to coordinate all agency events and drive revenue through sponsorship sales and event registrations.

Working under agency leadership, this individual will manage event planning, participant recruitment, sponsor outreach, logistics, and execution. Events may include camps, showcases, combines, player workouts, networking events, fundraisers, and other agency-hosted activities.

Key Responsibilities

Agency Event Coordination

• Coordinate all agency events from initial planning through execution and follow-up.
• Maintain the agency’s event calendar, planning timelines, budgets, checklists, and event schedules.
• Research and coordinate venues, vendors, equipment, hospitality, transportation, and other logistical needs.
• Organize staff and volunteer assignments and communicate responsibilities.
• Coordinate setup, participant check-in, event operations, troubleshooting, and breakdown.
• Serve as the primary operational contact for participants, sponsors, vendors, and event partners.

Sponsorship Sales and Fulfillment

• Identify and prospect businesses, brands, and community organizations for event sponsorships.
• Build and maintain a sponsorship pipeline with contact information, outreach history, proposals, and next steps.
• Conduct outreach through calls, emails, networking, and scheduled meetings.
• Help develop sponsorship packages and present agency-approved opportunities.
• Secure sponsorship commitments within approved pricing and terms, with final agreements subject to leadership approval.
• Coordinate sponsor payments with agency leadership and track outstanding commitments.
• Deliver promised sponsor benefits, including signage, recognition, promotional placements, and event access.
• Maintain sponsor relationships and pursue renewals for future events.

Registration Sales and Administration

• Drive paid registrations through direct outreach to athletes, families, coaches, teams, trainers, and relevant organizations.
• Maintain accurate registration pages, participant lists, payment records, waivers, and required forms.
• Respond to inquiries and follow up with interested participants to convert interest into registrations.
• Coordinate promotional campaigns with the agency’s marketing team.
• Send confirmations, reminders, schedules, and event instructions.
• Track registration progress against goals and recommend actions to increase participation.
• Route refund requests and payment issues to agency leadership.

Marketing, Reporting, and Administration

• Coordinate event flyers, social content, email promotions, and outreach materials.
• Keep event files, sponsor records, and participant information organized and confidential.
• Provide weekly updates on planning milestones, sponsorship activity, registration totals, revenue, and outstanding needs.
• Collect participant and sponsor feedback and prepare post-event performance recaps.
• Recommend improvements that strengthen event quality, participation, and profitability.

Qualifications

• Strong organization, communication, customer service, and follow-up skills.
• Comfortable making sales calls, presenting opportunities, and asking for commitments.
• Ability to manage multiple deadlines and work independently with leadership guidance.
• Familiarity with Google Workspace or Microsoft Office; Canva, CRM, and registration-platform experience preferred.
• Interest in sports management, event operations, sponsorship sales, or business development.
• Availability for scheduled events, including occasional evenings and weekends.
• Relevant coursework or experience preferred; prior event or sales experience is helpful.

Performance Expectations

Success will be measured by:

• Sponsorship revenue secured and collected.
• Paid registrations generated.
• Timely completion of event planning milestones.
• Accurate participant, sponsor, and financial records.
• Delivery of sponsor benefits and a professional participant experience.
• Consistent communication and follow-through.

Specific targets will be established with agency leadership for each event.

Compensation

Proposed compensation is 100% commission-based, tied to eligible sponsorship sales and paid event registrations, subject to applicable wage requirements.

A written compensation agreement will establish commission rates, sales attribution, eligible revenue, payment timing, and treatment of refunds, cancellations, and shared sales before work begins.